Purchasing Specialist/ Purchasing Supervisor (plus: Experience in Assistant to CEO) Toàn thời gian

Floor 8, Saigon ICT Tower, Quang Trung Software City
800$ - 1200$

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Bonus package (13th salary, KPIs bonus up to 3-month salary)
Personal accident & health-care insurance
At least 12+ annual leave; Flexible working time

Mô Tả Công Việc

Our company: Part of the Swiss Post Group headquartered in Bern, Switzerland, Swiss Post.

Solutions (SPS) is a leading outsourcing provider of solutions for paper-based business processes and innovative services in document management. SPS' 7,400 employees support business clients in the areas of insurance, banking, telecommunications, media, retail, energy supply and travel & transportation with their digital transformation. SPS has an active presence in all important international economic regions and works with specialized partners in selected countries. Our customers rely on us to be their experts in the fields in which they want to stand out from their competition. This makes working for SPS a demanding, but also exciting and challenging experience.

SPS is seeking an experienced Purchasing Specialist/ Purchasing Supervisor as the below

Qualification: Degree educated
Salary: Competitive
Report to: CEO
Language: Fluent English

Principal duties:
- Purchase all activities in the company
- Deploy and carry out all strategic projects belong to facility set up/build out
- Set up department budget
- Assure for compliance/greenfield fulfillment according to company policies
- Assist to the CEO

1. Purchasing
- Be in charge for all purchasing activities in the company
- Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
- Prepare and process requisitions and purchase orders for supplies and equipment.
- Review purchase order claims and contracts for conformance to company policy.
- Analyze market and delivery systems in order to assess present and future material availability.
- Develop and implement purchasing and contract management instructions, policies, and procedures.
- Maintain the relationship with the suppliers

2. Department budget planning and control
- Design effective budget models for the department
- Forecast future budget needs
- Identify variances between actual and budgeted financial results at the end of each reporting period
- Ensure department budget meets submission deadlines
- Design and implement effective budgeting policies and procedures.

3. Deploy key strategic projects related to department scope
- Work with project stakeholders to understand the project objectives/scope
- Set up project plan timeline/project budget/identify project risks and present to all project stakeholders for approval
- Work with project team to deploy the project according to timeline/budget
- Supervise the project team/project status and report to the stakeholder at regular basic

4. Assurance for department compliance
- Ensure department activities are complied with company policies
- Set up and review department policies/procedure at regular basic
- Ensure all company standard related to department scope are fulfilled.
- Research and propose for ideas innovation, continuous improvement

5. Assistance to the CEO
- Attend the meetings assigned by CEO and record the meeting minutes and deliver to relevant people
- Manage the CEO schedule/meeting
- Work with internal colleagues/external customers to provide requested information for CEO

Yêu Cầu Công Việc

*** Education:
- University degree in related fields
- Knowledge in Project management

*** Skills and abilities
- Have basic business administration/ secretarial knowledge
- Be able to handle the job without involvement from manager
- Ability to lead key company strategic projects related to department scope
- Initiator for continuous improvement/ innovation
- Negotiation/ interpersonal skills

*** Language -skills:
- Good communication skills in Vietnamese and English, both writing and speaking.

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