Executive Assistant to Dean of School, School of Science and Technology Toàn thời gian

702 Nguyen Van Linh Boulevard, Tan Phong Ward, Dist.7, Ho Chi Minh City
Thương lượng

Các Phúc Lợi Dành Cho Bạn

Private premium medical insurance
20 days annual leave

Mô Tả Công Việc


RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.


The School of Science & Technology at RMIT Vietnam is associated with the STEM College of RMIT University Melbourne, delivering the College’s award programs and developing research in the field(s) of science, engineering and health. Programs currently taught on the Vietnam campus include the Bachelor of Information Technology, Bachelor of Engineering (Electrical and Electronics), Bachelor of Engineering (Software Engineering), Bachelor of Engineering (Robotics & Mechatronics) and the Doctor of Philosophy (Engineering) (Electrical and Electronic Engineering).


Under supervision of the Manager, Planning & Operations and Dean of School, you will be responsible for providing essential support through diary management, managing correspondence and documentation, drafting letters and standard communications; ensuring that correspondence and presentations are of a high standard; and assisting the Dean of School to ensure that actions arising from correspondence and meetings are completed in a timely and appropriate manner.

You also provide support to designated members of the College and School Executive leadership teams, as well as the Industry School Advisory Board members upon request.

You will contribute to other tasks that also include local/national/international teleconference and meeting coordination, committee servicing and minute taking, event organisation, travel bookings as well as responding to email and phone enquiries for the Dean of School.

The nature of the position requires regular contact with different sectors within the University and is the first point of contact for people wishing to communicate with the Dean of School. It also requires interactions with external agencies, corporations, government officials and staff in other education institutions, as well as broadly across the university globally.


Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

Yêu Cầu Công Việc


Tertiary qualifications in relevant fields. Relevant post graduate qualification is desired.

Executive support experience in excess of 5 years to CEO/Senior Executive roles is preferred.

Experience in providing high-level secretarial and administrative support in a university environment or similar large and complex organisation and covering diary and travel management, correspondence, action management, document development and information management.

Demonstrated high level cross-cultural and communication skills, in both written and spoken English and Vietnamese.

Well-developed organisational, interpersonal and negotiation skills and, the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues, including the ability to draft correspondence of a high standard to internal and external stakeholders.

Well-developed problem-solving skills, with the ability to take the initiative in identifying and pursuing opportunities to improve existing practices and services.

Ability to build and maintain effective and productive relationships with a wide range of groups, both internal and external to the University.

Demonstrated superior knowledge and experience in using computer software such as Microsoft Office suite.

Ability to prioritise tasks and meet deadlines in a demanding environment.

Ability to display appropriate behaviours in line with the position, as per the RMIT values


Highly competitive VND salary (plus allowances) starting from 16,80,000 VND gross depending on proven track record in meeting all the key selection criteria.

13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.

20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.

Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.

Free use of onsite gym

Library on campus and online - access to RMIT Australia online library

Education fee support for staff dependents after a qualifying period


English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent).


Please submit your CV, covering letter, ID and Qualifications by clicking on the ‘Apply’ link below.

Địa Điểm Làm Việc

702 Nguyen Van Linh
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